Miss Calla turned 4 earlier this week and we decided to celebrate with a mermaid/under the sea themed birthday party! It’s been almost 15 months since the height of the Covid-19 pandemic and this was our first time hosting a group of people other than our close close family members since then. It was a little scary but looking back I am so glad it happened. I hope to not only share all the cuteness of a 4-year-old’s mermaid birthday party but also talk about all the things that ran through our heads to plan a party in the safest manner we felt comfortable with.
As I’ve mentioned in so many party posts before, I start planning these things months in advance. Pretty much immediately after Blu’s birthday in March I started researching and planning what a possible party for Calla would look like. Back in March of 2021 we were still so up in the air on whether or not we would even have a party for Calla at all. In June of 2020 we celebrated like almost everyone else – at home with only our closest. I decorated just the same and went all out as much as possible but one of Calla’s favorite things about her birthday is getting to see friends and I knew her heart was set on doing that this year.
Our entire family was 2 weeks post second vaccine by the end of April 2021 and it was within the first week of May we decided to go ahead and host a party for Calla. With a Summer birthday, it’s easier to depend on hosting a party outdoors. Had we been forced inside due to different timing or poor weather, we would have forgone the party altogether. We didn’t feel comfortable hosting a gathering indoors and had a plan in place should we need to cancel. To remind you of our current family status it’s my husband and I with our two daughters ages 4 and 1 years old all at home. Neither of our children can get vaccinated as of now and so because my husband and I can still be a carrier of the virus even after vaccination we have still chosen to wear masks as much as possible. Some guests asked about whether or not our event would have a mask requirement to which I simply said each guest would have to decide what they felt most comfortable with. I did share all of our plans for making the event as safe as we felt possible.
We decided to invite a total of 30ish guests including children and only about 20 guests showed up after a few last minute cancelations. We hosted in a large outdoor space and had several tables and areas of seating set up around the yard to encourage spacing as much as possible. All adults who attended the party were fully vaccinated. The party was in the evening so we served a dinner of hamburgers and hotdogs. They were cooked right before guests arrived and wrapped individually so people could grab and plate. We purchased individual bags of chips, water bottles and juice boxes again for individual use and toss. Dessert was served as decorated cookies, cupcakes and chocolate dipped pretzels all of which could be grabbed easily. Calla had her own individual cake so that she could blow out candles in a traditional way and we didn’t then serve that to anyone else.
Invitations this year were sent through text! I am typically very traditional and send invites through the mail but this year was different and I didn’t want to waste anymore time by ordering invites and mailing them having only decided to have the party a month in advance. I did ask for a polite rsvp by May 20th so that we could best plan for food accordingly. The invitations I ordered were delivered through a digital editing system same day and I was able to text them out within hours of deciding to have a party. The editing system allowed for multiple edits which was so helpful!
Mermaid decor is obviously pretty easy to find since it’s a hugely popular theme. I wouldn’t mind having a mermaid themed birthday party every year for Calla. I had a blast planning for decor and searching for days to find the perfect most unique decorations. Some of my favorite finds are the blow up clamshell and the sequin tablecloth.
This year’s biggest hit was the Congo Rainforest waterslide from Fun Services Midwest. Yes, we rented a commercial grade water slide for a 4-year old’s birthday party. To say I had a little Covid guilt would be an understatement 🙂 Fun Services was kind enough to collaborate with me on the event and provided not only the slide but also a commercial grade sno cone machine complete with syrup and cups. My gift to my husband on Calla’s birthday this year was him not having to set-up or take-down a water slide himself. It was seriously the best! All of the kids loved going on the slide over and over and over again and most importantly Calla had an absolute blast playing with friends. I’m so happy to see her become more confident and boldly brave in her 4th year.
Fun Services Midwest was very helpful in guiding us to what would be best for our event. They have so many options to choose from which makes it easy to find exactly what your event needs. Their help went above and beyond when the water slide was delivered and set-up party day and we found there was an issue with venting. We were able to troubleshoot over the phone and get the slide up and running correctly quickly. One of our guests even commented on working with Fun Services Midwest recently and what a great experience they had. The slide was cleaned thoroughly before our use and I wish we could have it set-up every weekend. 🙂
If that wasn’t enough, we also hired Princess Ariel to make a surprise visit during the party! This Princess Life of Kansas City collaborated with me on the event and exceeded our expectations! Ariel was a surprise guest and completed under the sea hair and face makeovers with glitter, jewels, and hair chalk. Ariel brought Calla a gift, did storytime, took photos with everyone, and interacted with everyone so kindly. Ariel was in her walking tail that day so she could walk around but she also offers the option to sit permanently for her entire visit which I think would be great for an event with a pool. Ariel also announced a crowning ceremony for Calla complete with her own tiara and helped with cake time. Calla was beyond THRILLED! I highly recommend both Fun Services Midwest and This Princess Life for any of your upcoming Kansas City Metro events!
The party ended at 7 but the last of the guests didn’t leave until 7:45pm. The best compliment is a party no one wants to leave. It was hard to say goodbye to the slide when it was picked up at 8pm. Calla wanted to keep it forever. 🙂 My family had a little bit of time at the end to go on the slide by ourselves which I for sure felt physically in the morning! haha! Lots of gifts were so graciously given to Calla for her birthday. We decided to eliminate stress and general grouping of people we would just open gifts after the party which worked out really well. I have heard from several that opening gifts during the party makes for so much added chaos and pressure. Calla has talked about her party for days and I hope we remember it forever. I’m so grateful for my family who helped me top myself again.
Lots of things were used on party day that either weren’t photographed or mentioned above and so I will do a comprehensive list below for quick link reference in case you decided to host an event like this in the future.
Congo Rainforest Slide – Fun Services Midwest
Sno-Cone Machine – Fun Services Midwest
Princess Ariel – This Princess Life
Cake & Decorated Cookies – Hyvee Bakery
Balloon Garland – Amazon
Electric Balloon Pump – Amazon
Teal #4 Balloon – Amazon
Mermaid Balloon – Target
Seahorse Balloon – Target
Fringe Backdrop – Amazon
Inflatable Clamshell – Amazon
Giant Bow – Amazon
Faux Bubbles – Amazon
Ruffled Tablecloth – Amazon
Sequin Tablecloth – Amazon
Disposable Mermaid Tablecloth – Target
Mermaid Tattoos – Amazon
Dessert Clamshell Plates – Party City
Dinner Plates – Target
Mermaid Napkins – Target
Jellyfish – Party City
Drink Bucket – Target
Drink Dispenser – Target
Mermaid Tray – Target
Cupcake & Cake Stands were owned previously and purchased from all different places